Administrative Specialist, The University of Tennessee at Martin – Jackson Center
Position Type: Non-Exempt Location: Jackson, TN Department: Office of Regional Centers and Online Programs
The University of Tennessee at Martin is seeking a highly organized and proactive Administrative Specialist to join the Office of Regional Centers and Online Programs in Jackson, Tennessee. This pivotal role provides comprehensive administrative support to the Jackson Center Director and works closely with faculty, staff, and students to ensure seamless operations and a supportive student experience.
Key Responsibilities
· Student Engagement & Support
o Manage recruitment records using CRM software.
o Guide prospective and current students on registration, financial aid, admissions, and course selection.
o Provide campus tours and promote programs and services.
o Maintain accurate student databases and advising materials.
o Coordinate exam proctoring (CLEP, Major Field, Senior Exit, etc.).
· Administrative & Office Management
o Oversee daily office operations and support adjunct faculty and staff.
o Compose correspondence, record meeting minutes, and generate reports.
o Supervise student workers and distance learning (DL) technicians.
o Maintain inventory and manage ordering of office, lab, and instructional supplies.
· Technology & Distance Learning
o Support distance learning technologies and troubleshoot technical issues.
o Coordinate training for DL room technicians.
o Update and manage social media campaigns and the Center’s website.
· Human Resources & Payroll
o Process timesheets and payroll for adjuncts, staff, and student workers.
o Submit HR-related forms, including adjunct approvals and employment documentation.
· Financial & Procurement Duties
o Handle procurement card transactions, pay invoices, and maintain expense records.
o Process travel and vendor documentation via the DASH system.
· Event Planning & Facility Management
o Coordinate logistics for student events, recruiting activities, and special functions.
o Reserve and manage space usage in accordance with Center policies.
o Maintain key inventories, building cleanliness, and annual equipment audits.
· Other Duties
o Support non-credit programming, including camps and workshops.
o Serve as a courier and assist with year-end fiscal processes.
o Perform additional responsibilities as assigned by the Center Director.
Qualifications
Minimum Requirement
· High school diploma with 2 years of relevant experience in office administration, sales, or recruiting.
Preferred Qualifications:
· Bachelor’s degree with 1-2 years of relevant experience.
· Prior experience in higher education, student support services, or campus operations.
· Proficiency in managing social media for organizational outreach.
Skills & Attributes
· Excellent verbal and written communication skills.
· Strong organizational and time management abilities.
· Proficient in Microsoft Office Suite, Google Workspace, and social media platforms.
· Capable of working independently and managing multiple priorities.
· Positive, collaborative mindset with the ability to engage diverse audiences.
· Reliable transportation required.
Compensation & Benefits
· Minimum salary is $30,700.66 (Market Range 05): Salary commensurate with education and experience.
· UT Martin offers a supportive work environment with opportunities for professional development, educational assistance, insurance, retirement, paid leave, etc.
Application Process:
Interested candidates must apply online and include a cover letter and resume.
Application Deadline: Applicant review will begin immediately and continue until a candidate has been identified.
EEO/AA STATEMENT / NON-DISCRIMINATION STATEMENT
The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to and will not be discriminated against based on race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.
Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), ADEA (age), sexual orientation, or veteran status
should be directed to the (EEO). Requests for accommodation of a disability should be directed to the ADA Coordinator at the EEO office.
